The procurement operating platform.
Request, source, compare, approve, order, receive, match and analyse in one governed environment. Each stage below is described as the software works today.
Sourcing
Raise an RFQ, a reverse auction or a two-envelope tender from a requisition or from scratch. Invite the suppliers you choose; a question asked by one supplier is answered to all. Bids are encrypted until the deadline and opened together.
- Direct awards with a written justification
- Extend, revise, cancel or re-tender with the reasons kept
- Weighted evaluation locked before opening
- Line-by-line auctions
Supplier management
Suppliers register free, verify their company once and keep their own records. Standing, documents and performance stay on their profile.
- Verification with document expiry dates
- Approved, preferred, probation or suspended standing
- Two-way ratings after each order
- Supplier-owned bank details, with payments held after a change until verified
Approvals
Requisitions and awards route by value to the people whose authority covers them. The person who raised something never approves it, and every decision carries a name and a reason.
- Manager up to SAR 100k, CFO to 500k, CEO above
- Award recommendations signed above the manager tier
- Change orders approved on the new value
- Every rejection carries a reason
Purchase orders
The order and its contract are issued from the winning bid, line by line, with the supplier’s item code on every line. Catalogue requisitions reserve budget and become one purchase order per supplier.
- Framework agreements with ceilings and contracted prices
- Catalogue buying with price tiers and quotes
- Instalment receipts and invoicing
- Budget reserved at award, released on cancellation
Receiving and matching
The receiver confirms what arrived, by a six-digit code at handover if you want it. Invoices are matched to the order and the receipt before anyone pays.
- Three-way match with VAT at 15%
- Receiver, acceptor and payer are different people
- Late-delivery penalties and retention
- Returns with coded handover and credit notes
Contracts
Every award drafts a contract with fingerprinted terms that both parties sign. Renewals are new versions; terminations follow the order state.
- SHA-256 fingerprint on every version
- Signing authority checked against the value
- Renewal list for contracts ending within 120 days
- Framework call-offs against a ceiling
Analytics
Commitments, spend, savings and supplier performance come from the same records, with one source per figure and the period stated.
- Role dashboards for procurement, finance, leadership, suppliers and the operator
- CSV exports of orders, invoices, payments, bids, spend, savings and the audit trail
- Supplier and buyer scorecards
- Tamper-evident audit trail with chain verification